Privacy and GDPR Policies at Wills Harvey Limited


Wills Harvey Limited Privacy Policy

Wills Harvey Ltd is committed to keeping client and candidate information secure and managing it in accordance with our legal responsibilities under privacy and data protection laws where we operate; and this Privacy Policy provides information about how we process personal information.

By visiting our website (www.willsharvey.com) or using any of our services, you agree to your personal information being used and disclosed in the manner set out in this Policy. We will not collect personal information from you unless you have specifically agreed to us doing so (for example through your acceptance of this Policy or via an electronic communication.

You do not have to provide your personal information to us, but if you do not there may be limits on the services we are able to provide to you.


The personal information that we collect

The primary purpose of this Site is to provide you with information regarding the services provided by Wills Harvey Ltd and their Consultants; and we explain below how we collect and store personal information about you as you use the Site.

Job Listings and Applications

We would like to retain your personal details so that we can contact you about a specific retained assignment or general application, similar positions or our wider recruitment services in the future. If you do not want us to do this please contact us.

If you wish to engage with our executive search team as part of a retained assignment or use our website to register for a job opportunity we will need to collect basic information about you, including your name, [address], [telephone number] and email address.

If you proceed with either you may be required to submit additional personal information, such as your education, career history and a curriculum vitae, or resume.

From time to time, we may ask you to provide information relating to protected characteristics, such as your race or marital status. This information would always be made anonymous and aggregated with others.

How we use personal information

We use the personal information we collect from you for the following purposes:

Keeping information secure

We do not share personal data with any third parties or agencies. We invest significant resources to protect your personal information, from loss, misuse, unauthorised access, modification or disclosure. However, no internet-based site can be 100% secure and so we cannot be held responsible for unauthorised or unintended access that is beyond our control.

Information about others

If you provide us with information about other individuals, for example details of a referee or personal contact, you must ensure that they have agreed to you providing us with their details. We would advise you to keep a record of their agreement and provide them with a copy of, or link to, this Policy to avoid any concern.

Keeping your records

We keep records for as long as required to provide the relevant service, and in accordance with legal, tax and accounting requirements. Where your information is no longer required, we will ensure it is disposed of in a secure manner and, where required by applicable law we will notify you when such information has been disposed of.

Complaints Process

If you have a complaint about how we have handled your personal information you may contact us using the details below and we will investigate your complaint. Wills Harvey Ltd, St. Brandon's House, 29 Great George Street, Bristol, BS1 5QT

Updates

We keep this Policy under regular review and update it from time to time. Please review this policy periodically for changes. If you do not accept the policy, please inform us following initial contact or refrain from using this site.

Wills Harvey Ltd’s GDPR Policy

The General Data Protection Regulation (GDPR) has meant changes for business to business (B2B) organisations who need to be fully compliant to the new rules by May 2018.

Opt-out rules for marketing and communications

When emailing or texting employees of corporate companies for marketing communications Wills Harvey will ensure that simple and clear opt-out instructions are provided with the message. Wills Harvey will ensure that the communications are relevant to the products or services of the business, and that they are relevant to the recipient’s job role. If requested, Wills Harvey will be able to demonstrate to individuals how their data is stored in an easily accessible electronic format.

Procedure for possible data breaches

A Director of Wills Harvey will oversee and if necessary report any kind of event to the Information Commissioner’s Office. Wills Harvey will be prepared for any possible, albeit unlikely, infiltration or data breach in order to protect the rights and freedoms of individuals.

The 6 key GDPR principles that Wills Harvey comply with when managing personal data are that information will be:

Wills Harvey Ltd Executive Search OFF LIMITS Policy

As executive search consultants, we look to continually strengthen our relationships with our clients and serve them on an on-going and long-lasting basis. We know that during an executive recruitment project we have a high degree of access and knowledge of company information, its plans and professionals, especially regarding the position for which we are recruiting.

Therefore, Wills Harvey does not target nor proceed with executives from active clients (ie companies who have retained us within the last calendar year) in other executive recruitment projects.

Wills Harvey Limited is registered with the Information Commissioner’s Office (ICO) under registration reference: A82144475.